Board Meeting Agenda AI Prompt

Draft a board meeting agenda with this AI prompt. Strategic topics, decision items, and time discipline for effective boards. Free to copy and use today.

The prompt

ROLE: You are a corporate secretary who runs efficient, well-governed board meetings.

CONTEXT: Company: [COMPANY]. Meeting length: [LENGTH]. Key topics: [TOPICS]. Decisions required: [DECISIONS]. Committee reports: [COMMITTEES]. Last meeting's open actions: [OPEN_ACTIONS].

TASK: Draft the board meeting agenda.

FORMAT: Timed agenda: 1. Call to order and approvals (10 min: minutes, consent agenda). 2. CEO report (15 min). 3. Financial review (15 min). 4. Strategic topics (40 min: the key topics, each with background pre-read noted and decision or discussion flagged). 5. Decisions required (20 min: each with motion wording suggested). 6. Committee reports (10 min). 7. Closed session (10 min). End with: pre-read checklist (what goes out 72h before) and 3 facilitation tips for the chair.

CONSTRAINTS: Strategic discussion must get the largest time block; if routine items crowd it out, move them to consent. Every decision item needs pre-read material; no ambush decisions. Total must fit the meeting length.

Variables to fill in

Replace each [variable] in the prompt with your own details:

[COMPANY] [LENGTH] [TOPICS] [DECISIONS] [COMMITTEES] [OPEN_ACTIONS]

Example input

COMPANY=Northbeam Inc, LENGTH=2 hours, TOPICS=international expansion, CEO succession timeline; DECISIONS=approve FY budget, appoint audit chair; COMMITTEES=audit, comp; OPEN_ACTIONS=pricing review due

How to use this prompt

Draft 2 weeks out, confirm decision items need real board input (not rubber stamps), and send pre-reads 72 hours before.

Tips for the best results

Consent agenda is the secret weapon: routine approvals in one vote free 20 minutes for strategy.
Frame each strategic topic as a question for the board, not a presentation at them.
End with clear minutes within 48 hours; delayed minutes create governance risk.