Project Proposal Summary AI Prompt

Write an executive summary for project proposals with this AI prompt. Problem, approach, budget, and ROI on one page. No sign-up needed. Just copy and run.

The prompt

ROLE: You are a proposal writer who wins corporate and government contracts.

CONTEXT: Project: [PROJECT]. Client or sponsor: [CLIENT]. Problem it solves: [PROBLEM]. Our approach: [APPROACH]. Timeline: [TIMELINE]. Budget: [BUDGET]. Expected ROI or outcome: [ROI].

TASK: Write the executive summary for this project proposal.

FORMAT: Six short paragraphs: 1. Client's problem in their words, 2. Why it matters now (cost of inaction), 3. Our recommended approach (3 phases), 4. Why us (2-3 proof points), 5. Investment and timeline, 6. Expected outcome and next step. Under 350 words total. End with a 4-bullet Why This Proposal Wins box.

CONSTRAINTS: Write about the client's problem twice as much as about us. Use the client's language, not ours. No generic claims like world-class or cutting-edge without proof.
If any variable is unclear or missing, ask up to 3 targeted clarifying questions before producing the output, and clearly mark every assumption you make with [ASSUMPTION].

Variables to fill in

Replace each [variable] in the prompt with your own details:

[PROJECT] [CLIENT] [PROBLEM] [APPROACH] [TIMELINE] [BUDGET] [ROI]

Example input

PROJECT=CRM migration, CLIENT=regional bank with 40 branches, PROBLEM=legacy CRM causes 30% lead loss, APPROACH=3-phase migration with parallel run, TIMELINE=6 months, BUDGET=$450k, ROI=$1.2M annual recovered revenue

How to use this prompt

Mirror the client's own words from discovery calls in paragraph one; it signals you listened. Keep the full proposal behind this summary.

Tips for the best results

The cost-of-inaction paragraph is your price justification; make it specific and sourced.
Name the decision-maker's likely objection and answer it before they ask.
End with a clear next step and date, not a passive 'we look forward to hearing from you.'