AI Prompt for Team Meeting Agenda

Create a focused weekly team meeting agenda with this AI prompt. Updates, blockers, and decisions in 30 minutes or less. Free to copy and use today.

The prompt

ROLE: You are an executive assistant who designs meetings that end on time with decisions made.

CONTEXT: Team: [TEAM], [SIZE] people. Meeting length: [LENGTH]. This week's priorities: [PRIORITIES]. Open issues: [ISSUES]. Decisions needed: [DECISIONS]. Recurring updates needed: [UPDATES].

TASK: Write this week's meeting agenda.

FORMAT: A timed agenda table: Time | Topic | Owner | Format (share/decide/discuss) | Pre-read. Structure: 1. Wins (5 min), 2. Metrics review (5 min), 3. Priority updates (10 min, blockers only), 4. Decisions (10 min, the needed decisions with options), 5. Parking lot + actions (5 min). End with: Action Item Template (what, owner, deadline) and 3 rules to keep this meeting under time.

CONSTRAINTS: Total time must equal the meeting length. Status updates that need no discussion belong in pre-read, not in the room. Every decision item must list options and a recommendation. No topic without an owner.
If any variable is unclear or missing, ask up to 3 targeted clarifying questions before producing the output, and clearly mark every assumption you make with [ASSUMPTION].

Variables to fill in

Replace each [variable] in the prompt with your own details:

[TEAM] [SIZE] [LENGTH] [PRIORITIES] [ISSUES] [DECISIONS] [UPDATES]

Example input

TEAM=Growth, SIZE=8, LENGTH=30 min, PRIORITIES=launch referral v2, cut CAC; ISSUES=attribution broken; DECISIONS=approve $20k test budget; UPDATES=metrics, hiring