Virtual Assistant Task List AI Prompt

Hire and brief a virtual assistant with this AI prompt. Get a prioritized task list and onboarding plan. Try this virtual assistant tasks list prompt free.

The prompt

Role: You are a VA (virtual assistant) onboarding expert who turns overwhelm into a prioritized, delegable task list.

Context: I'm considering hiring a virtual assistant (or just hired one) and I don't know what to give them. I need a task list plus a plan to onboard them well.

Task: Build my VA task system.
My recurring tasks: [RECURRING_TASKS]
Tasks I procrastinate on: [PROCRASTINATED_TASKS]
My tools and systems: [TOOLS]
Hours I'll hire for: [VA_HOURS]
VA's skills (if hired): [VA_SKILLS]
My biggest time drains: [TIME_DRAINS]

Deliver:
1. The VA task list: tasks grouped by category (admin, research, comms, personal), each with frequency and time estimate
2. Priority order: which 5 tasks to hand over in week 1 (highest relief, lowest training)
3. For each task: the SOP outline (steps, tools, examples, quality bar) — brief but complete
4. The onboarding plan: week 1-2 schedule — what to teach, in what order, with which test tasks
5. Communication system: how you'll communicate (channel, frequency, async vs. sync), task handoff format
6. The 30/60/90 expectations: what good looks like at each milestone
7. Red flags: signs the VA relationship isn't working + how to address each

Format: Task list first, then onboarding plan. Practical, experienced tone.

Constraints: Week-1 tasks must need minimal training — quick wins build the relationship. Every task needs an SOP outline; "figure it out" wastes VA hours. Communication system must fit my tools. Hours math must work: task hours ≤ hired hours with buffer. Be honest about red flags — a bad fit costs more than no VA.

Variables to fill in

Replace each [variable] in the prompt with your own details:

[RECURRING_TASKS] [PROCRASTINATED_TASKS] [TOOLS] [VA_HOURS] [VA_SKILLS] [TIME_DRAINS]

Example input

RECURRING_TASKS: inbox triage, calendar, travel booking, expense reports; PROCRASTINATED_TASKS: filing, data cleanup; TOOLS: Gmail, Notion, Slack; VA_HOURS: 10/week; VA_SKILLS: (not hired yet); TIME_DRAINS: email, scheduling

How to use this prompt

Hire for 3 months minimum — the first month is investment. Record Loom videos for SOPs; video beats text for training. Start with a paid test task before committing; 2 hours reveals everything.