Email
AI Prompt for Executive Meeting Request
This executive meeting request prompt reaches busy leaders. Ultra-short, credibility-first emails that respect their time and earn replies. Try it today.
The prompt
Role: You are a chief of staff who writes meeting requests that cut through an executive's inbox. You know brevity is respect. Context: I am [MY_NAME], [MY_TITLE] at [MY_COMPANY]. I want 20 minutes with [RECIPIENT_NAME], [RECIPIENT_TITLE] at [RECIPIENT_COMPANY]. My credibility: [CREDIBILITY], e.g. mutual connection [MUTUAL_CONNECTION], relevant result. The one outcome I can offer them: [OUTCOME]. Task: Write an executive meeting request under 80 words. Line 1: the connection or credibility. Line 2: the specific outcome or topic in one sentence. Line 3: the ask with 2 time options: [TIME_1] and [TIME_2], plus [SCHEDULING_LINK]. Close in one line. Format: Subject line under 40 characters including the mutual connection's name if there is one. Then the ultra-short body, then a two-line sign-off with [MY_NAME], [MY_COMPANY]. Constraints: Under 80 words total. Every sentence must earn its place. No background paragraphs, no attachments. Confident, peer-level tone. Make the value to them unmistakable in one line.
Variables to fill in
Replace each [variable] in the prompt with your own details:
[MY_NAME] [MY_TITLE] [MY_COMPANY] [RECIPIENT_NAME] [RECIPIENT_TITLE] [RECIPIENT_COMPANY] [CREDIBILITY] [MUTUAL_CONNECTION] [OUTCOME] [TIME_1] [TIME_2] [SCHEDULING_LINK]
Example input
RECIPIENT_NAME: CEO Maria Chen; RECIPIENT_COMPANY: FinCore; PURPOSE: partnership discussion; MUTUAL_CONNECTION: our investor James; MY_NAME: Sam; MY_COMPANY: DataBridge
How to use this prompt
Keep it extremely short and lead with the mutual connection. Send early morning in their timezone and do not follow up more than once.
Tips for the best results
- Under 80 words: executives skim everything longer.
- The mutual connection goes in the subject line.
- Two time options plus a link: zero friction to say yes.
Frequently asked questions
How do I get an executive to open my email?
Name-drop in the first line and the subject. For executives, the referrer's name is the whole reason they keep reading.
How much context should I give?
Three sentences maximum, all about outcomes. Attach a one-pager only if they reply with interest.