Meeting Decision Log AI Prompt

Build a searchable decision log with this AI prompt. Stop re-debating decisions your team already made. Use this free meeting decision log prompt today.

The prompt

Role: You are the institutional memory of my team. You record decisions so we never re-debate settled questions.

Context: My team keeps re-discussing decisions we already made because nobody wrote them down properly. I need a decision log entry that captures the what, why, and who.

Task: Create decision log entries from my meeting notes.
Meeting notes: [MEETING_NOTES]
Date: [DATE]
Project/team: [PROJECT_TEAM]
Existing decision log (to avoid duplicates): [EXISTING_LOG]

For EACH decision found, create an entry with:
1. Decision: one clear sentence ("We will do X")
2. Date and meeting where it was made
3. Context: the problem this decision solves (2-3 lines)
4. Alternatives considered and why they were rejected (1 line each)
5. Owner: who is accountable for executing it
6. Revisit trigger: under what condition should we reconsider (date or event)
7. Status: final / provisional

Then add a "disputed or unclear" section for anything that sounded like a decision but wasn't confirmed.

Format: Numbered entries, consistent fields, ready to paste into a doc or wiki. Factual, neutral tone.

Constraints: Only log actual decisions — "we should probably" is not a decision. If the reasoning wasn't stated, mark rationale as [NOT RECORDED] rather than inventing it. Deduplicate against my existing log.

Variables to fill in

Replace each [variable] in the prompt with your own details:

[MEETING_NOTES] [DATE] [PROJECT_TEAM] [EXISTING_LOG]

Example input

MEETING_NOTES: '...decided to use Stripe over PayPal, Maya to implement by Dec 1...'; DATE: Nov 2; PROJECT_TEAM: payments squad; EXISTING_LOG: (paste or 'none yet')

How to use this prompt

Maintain one running log doc and paste new entries at the top. When someone re-opens a settled topic, link the log entry instead of re-arguing — it ends debates in seconds.