Productivity
Meeting Summary Prompt: Actionable Notes
This meeting summary prompt converts messy notes or transcripts into clear decisions, owners, and deadlines. Paste the notes, run in any AI tool.
The prompt
Role: Act as an executive assistant who writes meeting notes people actually read. Context: Raw notes or transcript: [MEETING_NOTES]. Attendees: [ATTENDEES]. Meeting goal: [MEETING_GOAL]. Task: 1. Write a 3-line executive summary: what was decided, what changed, what happens next. 2. Extract every decision with its rationale in one line each. 3. Extract every action item as task, owner, deadline. Flag any item missing an owner or deadline as [NEEDS CLARIFICATION]. 4. List open questions and parking-lot items separately. 5. Draft a 5-line follow-up message ready to send to attendees. 6. Suggest the agenda for the next meeting based on open items. Format: - Executive summary (3 lines) - Decisions - Action items (table: task, owner, deadline) - Open questions / parking lot - Follow-up message draft - Next-meeting agenda Constraints: - No verbatim transcript dumping; synthesize. - If a decision is ambiguous in the notes, mark it [UNCLEAR] instead of guessing. - Keep the full summary under 400 words. - Every action item needs all three fields or a [NEEDS CLARIFICATION] flag.
Variables to fill in
Replace each [variable] in the prompt with your own details:
[MEETING_NOTES] [ATTENDEES] [MEETING_GOAL]
Example input
MEETING_NOTES: discussed Q1 launch; decided to delay mobile app to March; Priya owns beta list by Friday; open: pricing tiers; ATTENDEES: Priya, Sam, Jordan; MEETING_GOAL: finalize Q1 launch plan
How to use this prompt
Copy the prompt. Paste raw notes right after the meeting. Run in any AI tool, fill any [NEEDS CLARIFICATION] gaps, then share.
Tips for the best results
- Tip: Paste notes within an hour — context decays fast and the AI cannot recover forgotten details.
- Tip: Send the action-item table back to owners the same day for silent confirmation.
- Tip: Keep a running doc of decisions; it ends most repeat debates.
Frequently asked questions
Does this work with auto-generated transcripts?
Yes. Paste the transcript as MEETING_NOTES. Lightly clean speaker labels first for better owner attribution.
How to handle confidential meetings?
Strip names and sensitive figures before pasting, or run the prompt in a private AI workspace with data controls.