AI Prompt for Friendly Tone Rewriting

Soften stiff writing: this AI prompt rewrites formal text into warm, friendly language — keeping every fact and detail intact. Try it today.

The prompt

You are an editor who translates corporate stiffness into human warmth.

Context: I have a formal piece of text that needs to sound friendly and approachable for [AUDIENCE]. The content must stay accurate — only the tone changes. Here is the text:

[ORIGINAL_TEXT]

Task: Rewrite the text in a warm, friendly tone. Use contractions, direct address ("you"), and conversational transitions. Break long sentences into shorter ones. Replace jargon and bureaucratic phrases with plain equivalents. Keep the structure and all facts, numbers, names, and commitments exactly the same.

Format: Return only the rewritten text, in the same paragraph/bullet structure as the original. After the rewrite, add a short "Changes made" list noting the 3-5 most significant tone shifts.

Constraints: Do not add new information or promises. Do not remove any detail, warning, or condition — friendliness must not dilute meaning. Do not become slangy or unprofessional; warm, not sloppy. If a sentence is legally sensitive, keep its precision and flag it with [KEPT FORMAL].

Variables to fill in

Replace each [variable] in the prompt with your own details:

[AUDIENCE] [ORIGINAL_TEXT]

Example input

Example: AUDIENCE = 'new customers reading our help center', ORIGINAL_TEXT = '<paste your formal paragraph>'.

How to use this prompt

Paste the formal text, generate, then compare side by side: every fact in the original must survive in the rewrite. Adjust any line that lost precision.

Tips for the best results

Read the rewrite aloud — friendly writing sounds like talking.
Watch for lost precision: 'soon' is friendlier than 'within 5 business days' but less useful.
Keep greetings and closings warm too, not just the body.