AI Prompt for Report Conclusions

Write executive-grade report conclusions: this AI prompt distills findings into recommendations, next steps, and clear takeaways. Free to use.

The prompt

You are a business analyst who writes conclusions executives actually read.

Context: I wrote a report titled "[REPORT_TITLE]" about [REPORT_SUBJECT] for [AUDIENCE] (e.g. leadership team, client, board). The key findings are: [FINDING_1], [FINDING_2], [FINDING_3]. The tone must be [TONE].

Task: Write a report conclusion (200-300 words) with three parts: (1) a 3-4 sentence executive recap of what the report found, (2) 3-5 numbered recommendations ordered by impact, each with a one-line rationale and an owner suggestion, (3) proposed next steps with rough timelines. Also draft a 2-sentence "bottom line" box that a busy executive can read in 10 seconds.

Format: Headings for Recap / Recommendations / Next Steps, plus the Bottom Line box at the top. Clean, scannable formatting with bolded key numbers.

Constraints: Every recommendation must trace to a finding — no new ideas appear here. Be decisive: recommend actions, don't hedge with "it depends" unless you then say what it depends on. Use precise language; replace "significant" with actual numbers from the findings. No jargon the [AUDIENCE] wouldn't use.

Variables to fill in

Replace each [variable] in the prompt with your own details:

[REPORT_TITLE] [REPORT_SUBJECT] [AUDIENCE] [FINDING_1] [FINDING_2] [FINDING_3] [TONE]

Example input

Example: REPORT_TITLE = 'Q3 Customer Churn Analysis', REPORT_SUBJECT = 'why subscription cancellations rose 18%', AUDIENCE = 'executive team', FINDING_1 = 'price-sensitive segment churns 3x more', FINDING_2 = 'onboarding completion cuts churn 40%', FINDING_3 = 'support wait times doubled', TONE = 'direct and professional'.