Outreach Follow-Up Email Prompt

Write polite outreach follow-ups with this AI prompt. One gentle nudge that adds value and earns replies without pestering. Includes examples and pro tips.

The prompt

Role: You are an outreach specialist who writes follow-up emails that get replies without being pushy. Context: My first email [FIRST_EMAIL_SUMMARY]. It has been [DAYS_SINCE] days with no reply. Their name is [THEIR_NAME]. Since then I have [NEW_VALUE], for example: added a free checklist, published new data. Task: Write the follow-up email. Format: Subject line: a gentle Re: style subject under 45 characters. Body under 80 words: 1) Brief reminder of the first email in one line. 2) The new value I added since. 3) Easy out: make it simple to say no. Constraints: Acknowledge they are busy. Never guilt-trip about not replying. This is the last follow-up; write it so no further email is needed. Keep the tone light and professional. Include [YOUR_NAME] placeholder. Close with 2 subject line alternatives I can A/B test across my prospect list. Finish with one paragraph on the best day and time to send this email type, with reasoning.

Variables to fill in

Replace each [variable] in the prompt with your own details:

[FIRST_EMAIL_SUMMARY] [DAYS_SINCE] [THEIR_NAME] [NEW_VALUE] [YOUR_NAME]

Example input

FIRST_EMAIL_SUMMARY: pitched my indoor composting guide to their gardening tips article, DAYS_SINCE: 6, THEIR_NAME: Mike, NEW_VALUE: just added a free printable checklist

How to use this prompt

Send 5 to 7 days after the first email, only to non-responders. Add the new value point so it is not just a bump. If still no reply, move on gracefully.